Site Readiness
Confirm every site is actually ready before the equipment ships: IT, space, supporting equipment, staffing, and protocol all green.
Overview
Showing up at a site to discover the evaluation cannot start is the single most expensive failure in this workstream. It burns the clinician's week, exposes the shipped equipment, and demoralizes the team.
We run a structured site readiness audit one week and one day before each evaluation. Findings are remediated or the evaluation is rescheduled cleanly, never discovered on the morning of.
Our Process
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1
Readiness checklist
IT access, physical space, supporting equipment calibration, staffing, protocol acknowledgement.
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2
T-7 audit
Full readiness check 7 days before evaluation; gaps identified.
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3
Remediation
Open gaps tracked to closure; daily checkpoint until resolved.
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4
T-1 confirmation
Final readiness call 24 hours before evaluation start.
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5
Green-light or pause
Evaluation proceeds or is paused with documented rationale.
Frequently Asked Questions
How often does a site fail T-7?
About 30%. Most are remediated by T-1. About 5% reschedule.
Do you do the readiness checks remotely or onsite?
Mostly remote with structured video walkthrough. Onsite for Tier 1 evaluations.
What if a site insists they are ready when they are not?
Documented gaps stand. The evaluation either remediates or pauses with a customer-signed acknowledgement.
Does this work for animal lab evaluations?
Yes, readiness criteria extend to IACUC approvals and animal availability.
Never arrive to discover the site is not ready.
Tell us your next evaluation. We will run a readiness audit one week out and report findings to you.
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