Evaluation Scheduling
Coordinate evaluation dates across multiple sites, busy clinicians, regulatory windows, and shipping logistics, so your team does not.
Overview
Evaluation scheduling looks simple until you try to do it. Clinicians have one available week per quarter. Regulatory submission windows are immovable. Shipping has lead times. Sites have IT change freezes. Every constraint converges on one mythical date that does not exist.
We own the scheduling matrix and resolve the conflicts. Your team sees the final calendar and a short list of trade-offs, not the chaos of getting there.
Our Process
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1
Constraint inventory
Per-site clinical availability, regulatory windows, shipping lead times, IT freeze periods.
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2
Calendar matrix
All constraints overlaid; feasible windows identified.
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3
Holds & confirmations
Tentative holds with each stakeholder; confirmations in sequence.
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4
Risk buffer
Contingency slots built in for the inevitable slip.
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5
Final calendar
Locked schedule with named owners per site and per dependency.
Frequently Asked Questions
How many sites can you schedule simultaneously?
Up to 15-20 per cycle without burning quality.
Do you handle international sites?
Yes, common, with timezone and customs constraints layered into the matrix.
What if a clinician cancels last-minute?
The contingency slot absorbs it without unraveling the rest of the calendar.
Does this overlap with our clinical operations team?
Coordinated. We bring the evaluation-specific discipline; they keep their own clinical calendar.
Build the schedule once. Live with it.
Send us your target sites and submission windows. We will return a feasible calendar within ten business days.
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