Data Exchange Oversight
Manage the secure, compliant, auditable flow of clinical datasets: transfer mechanics, encryption posture, deletion records, and a single audit trail.
Overview
Once the agreements are signed, data still has to actually move. Sloppy transfers create breach exposure, missed deliveries delay product timelines, and unrecorded deletions create regulatory tails years later.
We run the exchange as a managed operation: defined transfer methods, encryption verified at each leg, delivery confirmed before payment, retention and deletion timestamps captured, and a single audit trail your privacy officer and your auditors can both rely on.
Our Process
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1
Transfer design
SFTP, cloud bucket, vendor portal, or physical media. Each has trade-offs we document.
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2
Encryption posture
At-rest and in-transit standards verified; key handling documented.
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3
Delivery validation
Hash checks, schema validation, completeness checks before acceptance.
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4
Retention & deletion records
Captured per dataset, including secondary copies.
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5
Audit trail
Single log across all parties: your records, vendor records, our records all reconcile.
Frequently Asked Questions
Do you hold the data yourselves?
No. We orchestrate the flow between vendor and your environment. We hold metadata only.
HIPAA / GDPR support?
Both, including specific country addenda for EU member states.
Can you handle physical media transfers?
Yes, still common for very large imaging datasets. Chain of custody documented end-to-end.
What if a delivery fails validation?
Pre-agreed remediation path: vendor re-extracts within SLA or pays a defined penalty per the contract.
Make data exchange a documented operation.
Share your current transfer setup. We will return a hardened design and an audit-ready operating manual.
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